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Posted: Tuesday, December 12, 2017 12:11 AM

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The Real Estate Accounting Administrator will work under the direction of the Director, Property and Asset Management, to support the Property Management (PM) team in areas focused on accounts payable (AP), accounts receivable (AR) and other administrative areas relative to the management of the real estate portfolio and other Real Estate team activities.
Essential Responsibilities:
  • Collect and process all property related invoices, including but not limited to; collecting, reviewing and distributing invoices to appropriate property management and real estate team member for initial review and approval of charges, confirm all invoicing data is correct and current with supporting W-9, prepare check requests (manually and/or online) with proper building ID, GL cost code and description and submit to defined approval level manager for final approval to pay. Process payment or submit to accounting/finance team for payment.
  • Research vendor inquiries regarding status of payment of invoices, late payments and/or non-payments. Work cooperatively with the Accounting/Finance team to insure transparency and accuracy of financial information and appropriate reporting of financial data.
  • Collect and process tenant rents and other payments received by real estate, including but not limited to; checks received by mail and ACH electronic payments. Post payments to tenant accounts, deposit checks in the building specific bank accounts and review aged receivables report monthly with PM team. Work cooperatively with PM team members to obtain timely and accurate rent charges and receipts and regularly review rent roll and aged receivables with the PM and Leasing team.
  • Assist Director, Property and Asset Management with preparation and analysis of routine financial reporting of income and expenses, budgets and capital expenditures.
  • Organize and maintain records, spreadsheets and data management systems, including maintaining accurate documentation of invoices and rent payments.
  • Administer the property management software system and user access rights. Monitor property ownership structures, bank account information and GL cost coding for any changes made or contemplated.
  • Assist the Real Estate team with administrative tasks and projects as needed and provide recommendations and guidance for process or procedural improvements.
  • Perform other duties as may be deemed necessary.

Minimum Qualifications:
  • Associate degree in accounting or equivalent with minimum of 5 years of accounts payable/Receivable/General ledger experience or Bachelor’s degree with minimum of 2 years of accounting experience.
  • Understanding and knowledge of financial reporting, including AP, AR and GL.
  • Ability to effectively plan and prioritize work.
  • Strong written and verbal communication skills as well as excellent interpersonal skills.
  • Ability to work independently and productively in a group environment.
  • Ability to initiate and juggle multiple projects and work independently to meet goals, objectives, and deadlines.
  • Knowledge of administrative procedures and systems such as word processing, managing files and records, designing forms, and other offices procedures and terminology.
  • Ability to form and maintain strong relationships with internal and external customers.
  • Proficiency with Microsoft Word, Excel, Outlook and Office 365.
  • Familiarity with and/or capable of working in various software systems i.e. MAS, Yardi, MRI.
  • Ability and willingness to travel and/or work overtime, when needed

Desired Qualifications: Experience working in the real estate industry a plus.
Physical Requirements: Frequently requires use of manual dexterity and repetitive motions, primarily with the wrists, hands, and/or fingers. Must be able to occasionally lift and exert force of up to 10 pounds.
Compensation: Competitive nonprofit salary, based on experience, plus a generous benefits package.
Application: To apply, send resume and cover letter, describing why you are a fit for this position, to ✉ hiringmanager@self-help.org . Please include the position title as the subject. Application must be received by December 18, 2017 to ensure consideration. Applications received after this date may or may not be considered, depending on the applicant pool. The position will remain posted until filled.

Self-Help is committed to providing equal employment opportunities to all persons regardless of race, color, class, age, gender, religion, disability that can be accommodated, marital status, ancestry, nationality, family status or sexual orientation.

• Location: Durham, NC, Raleigh / Durham

• Post ID: 54782652 raleigh
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